Standard Procedure for Management of Construction Equipment Project Plant Assets

This procedure describes standard procedure for Management of Construction Project Plant Assets.

Project plant coordinator is overall responsible for the implementation of this procedure on the construction project.

The asset management procedures describes the minimum requirements.

Organization will only purchase assets when suitable hire/rental equipment is not available in the market place, and where an acceptable buy-back/ disposal strategy is in place.

Equipment Selection

Equipment selection for a Project is based on application, performance, safety, reliability, productivity, commonality with existing fleets and support from the OEM in the area of parts and service.

The selection process shall consider how many machines of the same type are in the region, proximity of the OEM (Original Equipment Manufacturer) stores, technical knowhow, tooling and proven product performance.

Statutory Compliance

All plant purchased or rented for use on a project shall comply with all local regulations for its purchase, assembly, registration and use.

The Project Plant Coordinator shall ensure that copies of all regulatory documents and relevant standards are available on the project site.

Minimum Requirements

All hired-in or purchased plant and equipment intended for work on project shall meet the minimum mandatory requirements as set out in this procedure as well as any other minimum requirements as agreed by the Project Plant Coordinator.

The Project Plant Coordinator shall advise the supplier if the Client requires any additional features for either safety, production or other operational reasons and requirements.

OEM Support

Support can either be provided by company itself or obtained externally.

When a package of equipment is being purchased, negotiations shall include a technical labour support package, either for the period of warranty or for an extended operational period.

When equipment is bought, the package shall ensure that the OEM carries a consignment stock of commonly used parts.

The pre-determined parts inventory shall cover the most common types of breakdowns.

Stock carried by the OEM shall also have an agreed min/max level for each item.

Identification of Project Plant Assets

Project Plant Coordinator shall establish a set of clear guidelines for Project asset plant identification and signage for the respective plant and equipment.

This shall include a process to assign unique plant numbers to each item of plant, consistent with the asset registers.

All items of plant shall be clearly identified with appropriate labels, stickers or sign writing.

The Project Plant Coordinator shall ensure that the numbering and signage is kept in good condition and be legible at all times.

Commissioning & Acceptance

Project Plant Coordinator shall ensure that all new equipment shall be inspected prior to the acceptance in order to ensure that the build specification of the asset meets the original Purchase Order criteria.

The OEM shall be on site to complete the commissioning and sign off on the checklists and ensure that the product goes into service.

Delivery of a new asset most often has a training package negotiated within the sales.

The Project Plant Coordinator shall arrange the product support trainer to attend site to deliver the training to coincide with the completion of commissioning.

Project Plant Coordinator shall also ensure that all documents and literature are on site, such as:

• Regulatory documents and certifications
• Relevant Standards
• Specification and parts books
• Operators Manual
• Servicing manuals
• Warranty requirements

When all necessary commissioning, checking and documentation is complete, the Project Plant Coordinator is authorised to accept the asset.

Project Plant Coordinator is responsible for ensuring that all plant and equipment are used for their intended purpose only.

On acceptance, Project Plant Coordinator shall sign off on the OEM paperwork and retain copies of documents.

All original documentation shall be maintained by the Project within the Asset specific Plant folder.

Modifications: Modification to plant or equipment on site may not be undertaken by any  party other than the equipment supplier/ hirer.

Surplus to Requirement/ Completion of Project: Where an asset is surplus to requirement,  it shall be disposed of in terms of commercial procedure.

Plant and Equipment Register

A register shall be kept of all fixed and mobile plant on the project.

The Plant Register shall be kept in Plant and Equipment Register format.

This register shall be updated whenever there is an asset status event such as Transfer IN, Transfer OUT, Disposal, Acquisition, Modification or Reclassification.

It shall be the responsibility of the Project Plant Coordinator to ensure that the data is accurate and up to date.