This procedure describes the requirements on the forward planning for the completion of a project to ensure that a coherent completion plan is developed well in advance of the end of a project.
This then ensures that all activities associated with the completion of a project can start at an optimum time and in a coordinated fashion.
The Project Director is responsible for the preparation of the Completion Plan and its execution. The Project Director may however delegate others in writing to prepare the project completion plan, and manage the completion process.
All contract, specification, statutory, and other relevant documents shall be reviewed in the completion plan preparation process to identify requirements at completion, including for the client and involved third parties.
Meetings with clients and third parties should be held to reach consensus on the requirements at completion.
Contents of Project Completion Plan
The completion plan shall clearly specify the project requirements at completion and assign responsibilities for each item. It should include an organization chart as well as Completion Schedules. The Completion Plan shall address the issues described below as a minimum:
- Completion Strategy Statement
- Practical Completion and Handover
- Inspection and Testing
- Commissioning
- Meetings
- Certification
- Definition of defects, operations and maintenance, and whose responsibility
- Defects Liability Period
- Final Completion requirements
- Demobilization planning
- Commercial Resolution
- Disposal of assets
Project Completion Strategy
The Completion Strategy shall consider all of the following:
Safety, Environment and Quality issues
Completion organisation and resources, including during the Defects Liability Period
Completion objectives
Agreements that affect Practical Completion Requirements
Contract requirements
Authority requirements
Early involvement of approving authorities
Client responsibilities
Early commitment by Client to completion date
Outstanding design issues
Procurement issues
Resources
Practical Completion and Handover
The following items shall be considered as part of the practical completion and handover preparations:
- Acceptance criteria
- Authorities and approvals
- Certification by design consultants etc
- Documentation to be provided under the contract including O&M manuals
- Commissioning
- Spare parts
- Tenancy and fit-out interfaces
- Training and operation and maintenance considerations
- Warranties
- As-Built Drawings
Plan Approval
Completion Plan shall be approved by client, with client acceptance of their responsibilities.